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Dashboard Overview

Total Students

0

EcoCash Merchant Ledger

Date	Ref Number	Amount	Status

Student Enrollment

Enable Online Enrollment

Register New Student

🤖 AI Form Scanner

Snap a photo of a handwritten registration form to auto-fill.

1. Personal Information

Full Name

Date of Birth

Gender

2. Contact Details

Phone Number (Parent Cell)

Home Physical Address

3. Enrollment & Billing Settings

Grade / Class

Enrollment Date

Billing Term

Billing Plan

4. Financials & Checkout

Charge Admission Fee

Select a grade to see breakdown...

🛑 Exempt / Waive an Enrollment Fee:

Total Starting Invoice

Initial Payment ($)

EcoCash Ref (Optional)

	ID	Student Info	Grade	Financials	Actions

⚙️ System Settings & Data Management

🏫 School Identity

School Name

School Logo

🏫 Manage Official Classes

Official Class Name	Action

🌐 Online Enrollment Control

OPEN ONLINE ENROLLMENT TO PUBLIC

If checked, parents can apply from the login screen.

⚠️ DANGER ZONE: Factory Reset

Wipes all Students, Ledgers, and Receipts from Local & Cloud. Level 3 Chief Admin Access Only!

📚 Setup Grade Charges

Select Grade to Setup

Global Admission Fee ($)

This value is automatically added to new student enrollments if no grade-specific fee is found.

📋 Active Fee Structures by Grade

Grade / Class	Charge Items Breakdown	Total Base Fee	Action
No fee structures saved yet.

🚀 Bulk Billing Actions

Set standard base fees below, then select a term to charge all active students.

Base Termly Fee ($)

Base Monthly Installment ($)

⚡ Targeted Top-Ups & Special Fees

Instantly apply a specific charge (e.g. Bus Fare, Exam Fee) to a specific group.

Charge Description

Amount ($)

Target Class / Group

Bulk Generate Standard Termly Fees

Target Term

Bulk Enroll Students (CSV):

👥 User Management

Staff Name

Password

Role

📝 Post New Event / Announcement

📋 Active Announcements

Finance & Ledger

Admin Financial Summary

⚙️ Invoice / Billing Engine

Run at the start of a Term/Month to auto-charge all enrolled students.

Billing Cycle

Academic Year

💵 Receive Payment & Issue Receipt

1. Find Student & Verify Online Payment

Student ID or Name *

EcoCash Ref (Leave blank for Cash)

🛑 Exempt / Waive a Fee

Description

Amount ($)

Today's Rate (1 USD = ZiG)

Payment Method

Payment For (Term)

Paid in USD ($)

Paid in ZiG

💬 Send WhatsApp Receipt

Total Received Equivalent: $0.00 USD

📊 Cash Reconciliation

Gross Revenue: $0.00

Total Expenses: -$0.00

NET INCOME: $0.00

🔍 Track Receipt

💸 Record Daily Expense

Expense History

💬 WhatsApp Financial Reminders

Inactive: Click a compile button below to generate bulk messages.

Queue is empty.

Academics & Reports

📝 Create Report Card

Term

Year

Report Status:

🖨️ Academic History

No student selected.

📱 Bulk WhatsApp Report Cards

Inactive: Waiting for you to compile the batch. This saves hours of manual messaging.

Queue is empty. Select Term & Year above and click "Load Reports".

📊 School Performance Analytics

Select a Term and Year, then click "Analyze Data" to generate whole-school performance graphs.

Teacher Registration & Deployment

👨‍🏫 Register New Staff

Full Name

Username

Password

System Access Role

Teacher Type

📋 Staff Directory & Qualifications

Staff Name	Role	Type	Qualifications / Subjects	Action
No staff registered yet.

✅ Active Teaching Allocations

Class / Grade	Subject	Assigned Teacher	Deployed By	Action
No teachers deployed yet.

📋 Deployment Roster

Select Teacher:

Assign to Class:

Subject (Optional):

Teacher	Class Assigned	Subject	Actions

Student Register

📅 Daily Class Register

Date

Select Class

Student Name	Present	Absent	Late
Select a class to load the roster.

📊 Attendance Reporting & Analytics

Report Term

🏆 Master Register & Award Finder

View an entire week or month at a glance. Filter behaviors to easily spot award candidates or at-risk students.

Select Class

Start Date

End Date

Highlight Behavior

Select a class and date range to generate the master register.

Payroll & Salary Expenses

💸 Process Staff Salary

1. Employee ID

Pay Period Start

Pay Period End

2. Earnings (Gross)

Basic Salary ($)

Allowances ($)

Overtime/Bonus ($)

Arrears ($)

3. Deductions

PAYE Tax ($)

Pension/Medical ($)

Loan Repayment ($)

4. Totals & Payout

Net Take-Home Pay:

$0.00

📂 Payroll History & Daily Expenses

Salaries processed here are automatically deducted from the Finance Reconciliation engine.

Uniform Shop POS & Inventory

🏪 Shop Profit & Loss

Total Revenue

$0.00

Cost of Goods Sold

$0.00

Net Profit

$0.00

📦 Add to Inventory

Item	Price	Stock	Action

🛒 Checkout POS

Item	Qty	Total

Cart is empty. Click 'Add' from inventory.

Total Due:$0.00

Paid USD ($)

Paid in ZiG

📊 Shop Sales & Profit Log

Date Filter

🧾 Global Receipt Log

Receipt Type

Start Date

End Date

Receipt No.	Date	Type	Customer	Amount

📋 Class Roster & Fee Status

Select Class/Grade:

Enrollment Year: